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Postbox 3.0.3 Now Available

March 4, 2012

Postbox 3.0.3 is now available for Mac and Windows users.  Here’s what’s new in this release:


  • Added a preference for changing the selection order after deleting, moving, or archiving a message from the message list.
  • Support for CC and BCC addresses and multiple attachments in AppleScript.
  • Improved the mechanism for logging into your Dropbox account within Postbox.
  • Added support for archiving messages across multiple servers.
  • Improved inline date detection on Mac OS X for non-US regions.
  • For new installations, Evernote should appear in the default toolbar set when Evernote is installed on Mac OS X.
  • For Gmail accounts, the Archive function is now disabled when viewing mail within a Label.
  • Changed the default search criteria in Advanced Search from “Any” to “All.”

Bug Fixes

  • Fixed an issue with “Check this folder for new Mail” not working for IMAP folders.
  • Fixed an issue that could cause messages to be re-downloaded on each restart for Gmail accounts.
  • Fixed an issue with the text cursor disappearing in the compose window when adding an attachment.
  • Fixed an issue on Windows that could cause only the first 150 characters to be copied into the clipboard.
  • Fixed an issue on Max OS X where inline date events were not being added to the default calendar in iCal.
  • Fixed an issue where selecting an Account Group was loading a blank message list pane.
  • Fixed an issue on Windows where sending a message would fail if background send is turned off, or a message is sent without a 3-pane widow open in the background.
  • Fixed an issue where “Run Junk Mail Controls on Folder” was not working.
  • Fixed an issue where attachments sent from Microsoft Exchange IMAP servers could not be opened.
  • Fixed an issue where Summarize would not always include sent messages.
  • Fixed an issue where certain special characters (UTF-8) were not displayed correctly.
  • Fixed an issue where LDAP search was not working when using Kerberos authentication.
  • Fixed an issue where Growl alerts would display for the wrong messages.
  • Fixed an issue where the Quick Reply placeholder text was being spell-checked in non-English languages.

Posted by Sherman Dickman

WiseStamp Add-On for Postbox

January 24, 2012

We’re excited to announce a new Add-On for Postbox: WiseStamp.

WiseStamp transforms email signatures into powerful self-expression and promotional tools. You can choose from a variety of productive and social Email Apps that adds dynamic content to each outgoing email, such as your latest eBay item, Twitter and Facebook status, recent blog post, or important cause to promote.


WiseStamp was declared best Social Media Gadget 2009 in Mashable’s Open Web Awards. Since its launch, over a quarter of a billion emails have been sent using WiseStamp.

Download WiseStamp today, and be sure to check out the other great Add-Ons available for Postbox!

Posted by Sherman Dickman

Postbox 3 is Now Available!

November 1, 2011

We’re very excited to announce the immediate availability of Postbox 3!

This release is even more intuitive, useful, and integrated with the apps and workflows you rely on most, including Gmail, Dropbox, Evernote, LinkedIn and more.

Download Postbox 3 for Mac or Windows and give it a try today!

Here’s what’s new in Postbox 3

    Gmail works great with Postbox!

    Awesome Gmail Integration

  • Native Gmail Label support
  • Dedicated view for “Important” labels
  • Send and Archive functions
  • Support for Gmail keyboard shortcuts
  • Convert detected dates to Google Calendar events

    More Social

    More Socially Connected

  • Profile photos from Facebook, LinkedIn, Twitter, Gravatar and the Address Book
  • Automatically displays job titles and company names from LinkedIn
  • Quick and easy access to LinkedIn, Facebook and Twitter profile pages
  • Update status directly to Facebook, Twitter, and LinkedIn

    Favorites Bar

    New Favorites Bar

  • Provides fast and easy access to your favorite accounts and folders
  • Useful when hiding the Accounts and Folders pane
  • To add a folder to the Favorites Bar, simply drag and drop the folder into the bar

    Postbox Integrates with the Apps and Services you use most

    Works with Dropbox, Evernote, and more!

  • Send Dropbox links instead of the files
  • Send message content to Evernote on the Mac
  • Use Date Detection to quickly create events in iCal, Google Calendar, or the Lightning Calendar Add-on
  • Support for the newest version of Growl (1.3)

    Canned Responses

    Canned Responses

  • Create a set of pre-built templates specifically tailored for message replies
  • Super useful for replying to common inquiries

    Fast 64-bit Support on Mac OS X

    New OS Integration Features

  • Support for Mac OS X Full Screen Mode and Trackpad / Mighty Mouse Gestures
  • Windows 7 Jump Lists and improved interoperability with the popular Minimize to Tray Add-on.

How to Upgrade

If you have a Postbox Lifetime Upgrades License, then simply enter your license key into Postbox 3 and you’re all set!  There’s nothing you need to purchase.

If you purchased from the Postbox Store on or after August 15th, 2011, then you already have a Postbox 3 license key! Simply download the new version from our website (the trial) and Postbox 3 will use your existing license key, mail settings, etc. There’s nothing more to set up!

If you purchased from the Postbox Store before August 15th, 2011, then you are eligible to upgrade to Postbox 3 for only $9.95. Visit the Postbox Store and enter your Postbox 1.x or Postbox 2.x license key during checkout. Next, download the trial version of Postbox from our website and enter your new license key. That’s it, enjoy!

If you purchased from the Mac App Store, instructions on how to upgrade can be found in the Postbox Start Page. Select “Home” from the “Go” menu for details (note: Start Page must be set to the default in Preferences / General).

For more information on upgrades and licensing, please see our FAQ.

Thanks for your support!

A huge “thank you” to our awesome users and beta testers for helping us define and test this release, we couldn’t have done it without you!

Posted by Sherman Dickman

Postbox is Ready for OS X Lion

July 20, 2011
Postbox Ready for OS X Lion

We’ve been busy preparing Postbox for the OS X Lion release, and today, we’re pleased to announce the immediate availability of Postbox 2.5.1 for both Mac and Windows.

Improved Conversation View

Postbox Conversation Views

In Postbox 2.5 we redesigned the message view, and 2.5.1 builds upon these enhancements with greater visual separation between messages, larger profile pictures, and improved keyboard control.

To navigate through the Postbox interface, simply use the Tab key and then Option-Arrow on the Mac, or Alt-Arrow on Windows, to page through messages. Powering through your email has never been easier!

OS X Lion Styling

OS X Lion Styling

Postbox ships with a beautiful icon set with vibrant colors, and now, Postbox on the Mac also sports a monochrome set with Lion-style sidebar icons. Interestingly, Lion’s style requires two sets to be created for default and selected states. We’re thrilled with the quality and elegance of these new icons, as Postbox now fits perfectly with Lion’s new interface.


Of course, it wouldn’t be a Postbox release without a bunch of usability and reliability enhancements. For the full set of changes, please see the Postbox 2.5.1 Release Notes.

Postbox 2.5.1 is a free update for all Postbox 2 customers on Mac and Windows, and can be downloaded today from the Postbox website. For our Mac users, Postbox 2.5.1 will be available in the Mac App Store very soon!

Posted by Sherman Dickman

Postbox 2.5 Now Available!

June 29, 2011
Postbox 2.5

We’re very excited to announce the immediate availability of Postbox 2.5! This new release brings significant performance and usability enhancements, terrific styling, and a new low price.

Here’s what’s new in Postbox 2.5:

  • Fast 64-bit Support for Mac OS X - On the Mac, Postbox 2.5 is now running in 64-bit mode, which translates to faster startup, snappier interface elements, and quicker message loading.
  • Vertical Thread Pane View - Postbox now supports a double-row Vertical Thread Pane View, which makes more efficient use of widescreen displays.
  • Streamlined Message View - We’ve re-designed the Message View to make message and conversation loading quick and seamless. The result is a silky-smooth reading experience that’s easy on the eyes.
  • Improved Interface + New Mac Theme - We’ve made the Postbox interface simpler and more intuitive, plus we have a fresh new theme for the Mac by Benjamin De Cock, and a new icon set by Kenichi Yoshida.

For the full set of changes, please see the Postbox 2.5 Release Notes.

Postbox 2.5 is a free update for all Postbox 2 customers, and for new customers, Postbox is now priced at just $19.95. Postbox is available today at the Postbox Online Store, and will be available in the Mac App Store soon.

If you spend a lot of time in email, you owe it to yourself to download Postbox 2.5 today!

Posted by Sherman Dickman

Postbox 2.5 - New Mac Theme

June 28, 2011

As mentioned in our last post, Postbox 2.5 on the Mac has a new theme.  This post is guest written by Benjamin De Cock, our 27-year old freelance interface designer living in tiny Belgium. He specializes in software and icon design for Mac OS and iOS. Follow him on Twitter and have a look on what he’s working on at Dribbble.

When I started work on a new Mac theme for Postbox, Mac OS X Lion was on the horizon so I thought it was the perfect time to dig into its new and awesome style. For Postbox 2.5, I had two main design goals:

1) Look as native as possible
2) Reduce clutter and complexity

Finding the right balance between something that has its own personality, but still adheres to the native Mac look and feel, was tough. The temptation to redesign the default elements is always huge for a designer, but I strongly believe it’s something UI designers should avoid when working within a native environment (web apps are a whole different story, obviously). Giving users a look and feel they’re used to is very reassuring - it’s like they already know the app before launching it for the first time. Also, working with constrains is great. For some reason it pushes a designer to find clever implementations and UI details in order to stick with the conventions.

Reducing the clutter was also a big consideration. There are a lot features and a lot of different ways to use Postbox. It was important for us to account for those different needs, but we also wanted to keep the interface as clean as possible. Mac OS is a huge inspiration for this, as they’re doing a terrific job in reaching people who are less tech-savvy and hardcore geeks. It has been a real benchmark for me for Postbox 2.5.

Postbox 2.5 is a terrific design milestone, and more design improvements are on the way to make Postbox even more user-friendly and accessible for everyone.

Here’s a sneak peek at new Mac interface:

Postbox Conversation View Postbox Focus Pane
Postbox Document Search Postbox Image Search
Postbox Compose Window Search Postbox Compose Summarize Mode

Feel free to share your thoughts on this new update, your feedback is invaluable to me as a designer. ;)

Postbox 2.5 will release “very soon” and it will be a free update for all Postbox 2 users. Follow us on Twitter or Facebook to stay up-to-date on the latest Postbox 2.5 news.

More on Postbox 2.5:
New Mac Toolbar Icons
Message View Redesign
Vertical View
Unread Bubbles
New Addressing Widget

Posted by Sherman Dickman

Postbox 2.5 - New Mac Toolbar Icons

June 9, 2011

The Windows version of Postbox 2.0 contained an entirely new icon set. For the upcoming Postbox 2.5 release, we’re now creating a new icon set for the Mac!

Actually, two icon sets.

You see, Apple is moving towards an iOS or monochrome style for its toolbar icons in Lion (Mac OS X 10.7). So we wanted to know if Postbox users preferred the color icon style used in Pages and Numbers, or the monochrome icon approach used in Safari and the Mac App Store.

We surveyed over 2,500 Postbox users and found that 59% of Postbox users preferred color icons while 41% preferred the monochrome icons.

So we decided to do both!

The color icon set in Postbox 2.5 is being designed by Kenichi Yoshida, who has also done some terrific work at Panic.  Here’s a sampling of his color icon set:

Postbox 2.5 Color Toolbar Icons

The monochrome icon set was designed by Benjamin De Cock, who also designed the new Mac theme for Postbox 2.5:

Postbox 2.5 Monochrome Toolbar Icons

Our next post will touch on the new Postbox 2.5 Mac theme in more detail.

Remember, Postbox 2.5 will release this summer and it will be a free update for all Postbox 2 users. Follow us on Twitter or Facebook to stay up-to-date on the latest Postbox 2.5 news.

More on Postbox 2.5:
Message View Redesign
Vertical View
Unread Bubbles
New Addressing Widget

Posted by Sherman Dickman

Postbox 2.5 - Message View Redesign

May 11, 2011

One of the design goals for Postbox 2.5 is to simplify its look and feel.  So we redesigned Postbox’s message and conversation views to minimize the number of interface elements, and to reduce movement of these elements, as you page from message-to-message or from messages-to-conversations.

In Postbox 2.1.4, all message header elements are contained within a single envelope region, as displayed below:

Postbox 2.1.4 Single Message Header

The downside to this approach is that the envelope will resize whenever someone is Cc’d, causing the message content to jump vertically as you page from message-to-message. This design also includes a dedicated Topics row (even when no Topics are present), and it doesn’t make efficient use of horizontal space, which is particularly important for Vertical View.

When moving from a single message to a conversation, the envelope resizes to accomodate a single participants row, and the date field jumps from the envelope to the message row, which can cause the interface to feel “jittery.”

Postbox 2.1.4 Conversation Header

In Postbox 2.5, we’ve simplified the display by separating elements that pertain to both single messages and conversations (such as subject, topics, and actions) from elements that are unique to each message:

Postbox 2.5 Single Message Header

This design creates a region where elements stay fixed as you transition from message to message, while minimizing the number of elements that move within the interface:

Postbox 2.5 Static Region

This design also keeps elements aligned as you move between single messages and conversations:

Postbox 2.5 Element Positioning

Notifications such as the Remote Images Notification will now display just above the message content, which keeps message headers from being pushed out of place:

Postbox 2.5 Remote Images Notification

One final benefit to this redesign is that the message headers will now scroll with the message content, enabling you to view more message content at one time.

These improvements create an email experience that feels fast, solid, predictable, and more usable. We know you’re going to love these changes once they’re released!

Postbox 2.5 is coming this summer, and it will be a free update for all Postbox 2 users. Follow us on Twitter or Facebook to stay up-to-date on the latest Postbox 2.5 news.

More on Postbox 2.5:
Vertical View
Unread Bubbles
New Addressing Widget

Posted by Sherman Dickman

Postbox 2.5 - Vertical View

May 5, 2011

One of our most highly requested features is a Vertical View message list.  So without further ado, here’s a sneak peek at what it will look like in Postbox 2.5:

Postbox 2.5 Vertical View

Postbox 2.5 is scheduled to release this summer, and it’s a free update for all Postbox 2 users. Follow us on Twitter or Facebook to stay up-to-date on the latest Postbox 2.5 news.

More on Postbox 2.5:
Unread Bubbles
New Addressing Widget

Posted by Sherman Dickman

Postbox 2.5 - Unread Bubbles

April 26, 2011

Postbox 2.5 contains a number of improvements that will help round out the overall experience for Postbox 2 users.

One small change is the use of unread bubbles within the Accounts/Folders Pane, so here is your sneak peek of the day:

Postbox 2.5 Unread Bubbles

In addition to improving the readability for account and folder names, this addition will feel more familiar for users on the Mac.

Postbox 2.5 is scheduled to release this summer, and it’s a free update for all Postbox 2 users. Follow us on Twitter or Facebook to stay up-to-date on the latest Postbox 2.5 news.

More on Postbox 2.5:
New Addressing Widget

Posted by Sherman Dickman

Postbox 2.5 - New Addressing Widget

April 25, 2011

The next release of Postbox, version 2.5, is scheduled to release this Summer.  But don’t let the dot-version number fool you… some major work is being done to make Postbox faster, simpler, and more intuitive than ever before.  Best of all, Postbox 2.5 will be a free update for all Postbox 2 users!

Over the next few weeks we’ll be providing sneak peeks on what’s new and cool about Postbox 2.5.

To kick things off, we’re excited to announce that we’ve completely rewritten the addressing widget to allow for individual addressing fields:

Postbox 2.5 Addressing Widget

Once an address auto-completes, it turns into a contact bubble that can be reordered, moved to another addressing field, or right-clicked to bring up a contextual menu of options.  When addressing to a group/list, the addressing field will expand to display all participants, wrapping contact bubbles to the next row if needed.

To and Cc fields will display by default, but the compose window can be adjusted to show or hide Cc, Bcc, Reply-To, etc.

We’ve found the new addressing widget to be a lot more usable, and it’s tremendously convenient to see more contacts at one time.  We can’t wait to start work on re-styling and finishing touches.

Stay tuned to learn more about Postbox 2.5 in the next post!

Posted by Sherman Dickman

Too Big to Mail

February 15, 2011

Despite the proliferation of file sending services like YouSendIt and shared cloud drives like Dropbox, e-mail remains for many the most convenient way to exchange small to moderate-sized files. But how big is moderate? Too big and your mail fails, either on its way up to your outbound server or on its way in to the recipient’s mailbox. File size limits are determined by your internet service provider and often by other gateways like in-house mail servers.

Like most policies of large communications services providers, e-mail file size limits are difficult to find and interpret. Many ISPs change their rules depending on the level of subscriber service. We assembled the list below from online and phone help desks at major U.S. broadband providers. For a definitive number, you may have to contact your ISP’s help desk.

AT&T: 25 Mb (webmail), 10 Mb (client)
Cable One: 10 Mb
CenturyLink: 10 Mb
Charter: 10 Mb
Comcast: 15 Mb
Cox: 10 Mb
EarthLink: 10 Mb (webmail), 5 Mb (client)
Frontier: 3 Mb
Gmail: 25 Mb
Qwest: 10 Mb
Time Warner Cable/Road Runner: 20 Mb
Verizon:  8 Mb (webmail), 20 Mb (client)
Bright House Networks/Road Runner: 20 Mb
Windstream: 1Gb
Optimum Online/Cablevision: 20 Mb

Posted by Sherman Dickman

1) Get up 2) Brush teeth 3) Rule the World

February 14, 2011

Steven R. Covey’s The Seven Habits of Highly Effective People has been a business best-seller for about as long as there’s been business. Covey built a leadership consulting empire around a few generalizations gleaned from studying the work habits of leaders across the ages.

While Covey’s broad generalizations may be helpful, it’s just as informative to look at the nitty gritty details of how the successful organize their days. Does Stephen King start writing before or after coffee? What time did President George W. Bush get to the office?

If you need inspiration in crafting a better daily routine, you could do worse than cribbing off the likes of Charles Darwin (short walk every morning before work) or Fred Astaire (catching up on reading while practicing dance routines). For everything you wanted to know about the seven-thousand work habits of the rich and famous, start here, or here.

Posted by Sherman Dickman

The Most Embarrassing E-Mail Ever

February 11, 2011

Sure, you’ve got an embarrassing e-mail story. But there’s not much chance it can compete with the Claire Swire affair, an e-mail related internet meme that’s 10 years old and still a good story.

It all started with a very personal e-mail conversation between British lawyer Bradley Chait and his girlfriend Claire Swire. Over the course of a brief e-mail conversation, Swire spells out her “end-game technique.” Chiat, so the story goes, can’t resist sharing the conversation with a few friends at work, who then share it with a few friends. And so on. And so on.

As the e-mail went viral and the story went public, Chait and colleagues faced disciplinary action from their law firm and nine employees of Britan’s Financial Services Authority lost their jobs. Despite being reported around the world by the BBC and other major news organizations, however, it’s not certain that the story is true.

But whether the e-mail conversation really happened or was part of a practical joke played out by Chait or his colleagues, Chait and Swire are real. Both their faces were all over English tabloids for a few weeks around the holidays in 2000. Ten years later, as the story lives on dredged up by e-mail muckrakers like us, it might as well be true.

Posted by Sherman Dickman

Ancient Italian Secret

February 10, 2011

You might be one plastic tomato away from getting your life in order. If you can get past the name, the Pomodoro Technique is one of the simplest time management techniques—and according to proponents—one of the most productive.

The system is built on the assumption that we waste time because we have too much of it. By working in short, timed bursts in which you’re not allowed to do a dang thing but work on what you’re working on, you can finally bring an adequate level of focus to your tasks to really make headway.

The technique was invented by an easily-distracted economics student at the University of Rome in the 1980s. He found that working in short, intense bursts (which he timed on a tomato-shaped kitchen timer) combined productivity with a sort of mental agility that comes from switching from work to rest.

Like every other get-productive-quick scheme, it has its adherents and detractors. But it seems to be working for its inventor Francesco Cirillo, who has found the time to run a couple software consulting firms, launch a foundation and hawk his plastic tomatoes at www.pomodorotechnique.com.

Posted by Sherman Dickman